Mobile Application Terms of Service

1. Introduction and Acceptance of Terms

These Terms of Service ("Terms") govern your access to and use of the Scholarly Nexus mobile application ("App"), operated by iCODEX Limited, having its correspondence address at VistaCore Building | 3rd Floor,Lane No. 3B, Plot No. 29, Kalyani Nagar, Pune – 411006 (hereinafter referred to as "Company", "we", "us", or "our").

Before creating an account or first using account-based features, you must be given access to these Terms and affirmatively accept them using the acceptance control provided in the App. If you do not agree, do not use the App. Acceptance of these Terms does not replace any separate consent required for personal information processing, third-party AI sharing or device permissions.

These Terms constitute an agreement between the Company and the individual using the App ("User", "you", or "your").

2. Definitions

2.1. App: Refers to the Scholarly Nexus mobile application.

2.2. User: Refers to any individual who accesses or uses the App.

2.3. User Account: Refers to the personal account created by a user to access the App.

2.4. Content: Includes text, images, videos, articles, polls, events, audio, messages, comments, and other materials uploaded, shared, or created by users or the Company.

2.5. Research Community: Refers to the community features that allow users to share information, interact, follow discussions, and communicate with their connections.

2.6. ReX: Refers to the AI-powered research assistant available within the App.

3. Registration and Account Responsibilities

3.1. Users may be required to provide certain basic information during account registration.

3.2. Users must ensure that the information provided during registration is accurate, complete, and up to date.

3.3. Users are responsible for maintaining the confidentiality of their account credentials and passwords.

3.4. Users must not share their account credentials with unauthorized individuals or allow others to access their accounts.

3.5. Users must immediately notify the Company if they suspect unauthorized access, misuse, or compromise of their accounts.

3.6. Users are responsible for activities carried out through their accounts, subject to applicable law.

4. Eligibility

By accessing or using the App, you represent and warrant that:

4.1. You are at least 18 years old or have reached the legal age required to enter into a binding agreement under applicable laws.

4.2. You have the legal capacity and authority to accept these Terms.

4.3. You have not previously been suspended or restricted from using the App for violations of these Terms.

4.4. You will comply with all applicable laws and regulations while using the App.

4.5. The Company reserves the right to restrict or terminate access where there are reasonable grounds to believe that a user has violated these Terms or applicable laws.

5. Mobile Application Features and Usage

The Scholarly Nexus mobile application provides users with access to the following functionalities:

5.1. Research Community

Users may:

• Create and share posts.
• Upload and share images and videos.
• Share articles, polls, and events.
• Comment on posts and participate in discussions.
• Follow discussions and engage with other community members.
• Connect and communicate with other users through messaging features.

Users are responsible for the content and information they share within the research community.

5.2. ReX – AI Research Assistant

The App provides access to ReX, an AI-powered research assistant that allows users to submit research-related questions and interact with AI-assisted functionalities.

Users may also provide voice input where the feature is available and the required device permissions are granted.

AI-generated responses are provided for informational and research assistance purposes. Users should independently review and verify the accuracy, relevance, and suitability of AI-generated information before relying on it.

The Company does not guarantee that AI-generated information will always be accurate, complete, or free from errors.

5.3. Projects and Notes

The App allows users to view their available project lists and associated notes.

This functionality is intended for viewing purposes only. Users cannot modify project information or notes through the mobile application.

5.4. User Safety and Community Management

Users may report inappropriate behaviour or content and block other users through the available App functionalities.

We do not tolerate objectionable content or abusive users. We use filtering and moderation measures designed to prevent and remove objectionable content, including non-consensual intimate imagery and exploitative content. We review reports promptly and take appropriate action, including removing offending content and suspending or terminating abusive accounts. Users can also report safety concerns to support@scholarlynexus.com.

6. User Responsibilities and Content Restrictions

Users must use the App only for lawful purposes.

Users agree not to:

6.1. Upload, publish, request, generate or distribute abusive, threatening, discriminatory, hateful, pornographic, sexually explicit, exploitative or otherwise unlawful content; non-consensual intimate imagery, including AI-generated or manipulated imagery; child sexual abuse or exploitation material; content facilitating human trafficking; or material encouraging violence or serious harm.

6.2. Upload or distribute content that infringes another person's copyright, trademark, intellectual property, privacy, or other legal rights.

6.3. Share confidential, sensitive, or non-public information belonging to another individual or organization without appropriate authorization.

6.4. Harass, threaten, impersonate, or engage in abusive behaviour towards other users.

6.5. Use the App to distribute misleading, fraudulent, harmful, or unlawful information.

6.6. Attempt to gain unauthorized access to other users' accounts or information.

6.7. Sell, transfer, distribute, or share account credentials with unauthorized individuals.

6.8. Use automated tools, malicious software, or other methods that interfere with the normal functioning, security, or availability of the App.

6.9. Attempt to reverse engineer, modify, disrupt, or exploit the App or its underlying systems without authorization.

The Company reserves the right to review reported content and take appropriate action, including content removal, account restrictions, or suspension, where necessary.

7. User-Generated Content

7.1. Users retain ownership of the content they create and upload, subject to the rights of third parties and applicable laws.

7.2. By submitting content through the App, you grant the Company a non-exclusive, worldwide, royalty-free licence to host, store, reproduce, display, transmit and process that content solely as necessary to provide, secure and support the App for you, including sharing with your chosen audience. We may permit service providers to exercise these rights only for those purposes and subject to confidentiality and data protection obligations. This licence does not make private projects, notes, messages or research publicly available and does not authorize unrelated advertising or general-purpose AI training. It ends when the relevant content is deleted, except to the extent legally required retention is explained in the Privacy Policy.

7.3. Users are responsible for ensuring that they have the necessary rights, permissions, and authorizations to share their content.

7.4. The Company does not guarantee the accuracy, reliability, or completeness of user-generated content.

7.5. The Company reserves the right to remove or restrict access to content that violates these Terms or applicable laws.

8. Feedback

Users may provide suggestions, comments, ideas, or other feedback regarding the App.

The Company may use such feedback to improve, develop, or enhance its products and services, subject to applicable laws.

Unless otherwise agreed in writing or required by law, the Company is not obligated to compensate users for voluntarily submitted feedback.

9. Intellectual Property Rights

9.1. Unless otherwise stated, the App, including its software, design, branding, logos, trademarks, interfaces, and other proprietary materials, is owned by or licensed to the Company and is protected under applicable intellectual property laws.

9.2. Subject to Section 21 for Apple App Store users, users are granted a limited, personal, non-exclusive, non-transferable right to access and use the App in accordance with these Terms. This right may be suspended or terminated only in accordance with these Terms and applicable law, and does not restrict use permitted under the applicable Apple Usage Rules.

9.3. Users must not copy, reproduce, distribute, modify, reverse engineer, or commercially exploit any part of the App without prior written authorization from the Company, except where permitted by applicable law.

9.4. Users retain ownership of their original content, subject to the license granted to the Company under Section 7.

10. Copyright Infringement

If you believe that copyrighted material has been uploaded or shared through the App without authorization, you may submit a copyright infringement notice to:

Email: support@scholarlynexus.com

Your notice should include:

• Your name and contact information.
• Identification of the copyrighted work.
• Details of the content alleged to be infringing.
• The location or description of the material within the App.
• Evidence that you are the copyright owner or authorized representative.
• A statement confirming that the information provided is accurate and made in good faith.

The Company may investigate valid complaints and take appropriate action, including removing or restricting access to the reported content.

If content has been removed incorrectly, users may submit a counter-notification with relevant supporting information.

11. Availability and Maintenance

11.1. The Company will make reasonable efforts to maintain the availability and proper functioning of the App.

11.2. However, uninterrupted access cannot be guaranteed due to technical issues, maintenance, network interruptions, or circumstances beyond the Company's reasonable control.

11.3. The Company may periodically update, maintain, modify, or improve the App.

11.4. Certain functionalities may become temporarily unavailable during maintenance or technical updates.

12. Third-Party Services

12.1. The App may rely on third-party services, technologies, or infrastructure to support its functionality.

12.2. You must comply with applicable third-party terms when using the App, including your wireless data service agreement and any terms applicable to services you choose to connect. Such terms do not reduce the Company's obligations under these Terms or applicable law.

12.3. The Company is not responsible for third-party services that are outside its reasonable control, subject to applicable laws.

13. Data Protection and Privacy

13.1. The collection, processing, storage, and use of personal information through the App are governed by the Scholarly Nexus Mobile Application Privacy Policy.

13.2. Users are encouraged to review the Privacy Policy to understand how their personal information is collected, used, stored, and shared.

13.3. Acceptance of these Terms acknowledges receipt of the Privacy Policy but does not constitute consent to all processing or disclosure. Where required, the Company obtains separate, informed permission before the relevant processing or sharing begins.

14. Disclaimer and Limitation of Liability

14.1. The App is provided on an "as is" and "as available" basis, to the fullest extent permitted by applicable law.

14.2. Although the Company makes reasonable efforts to maintain the quality and reliability of the App, it does not guarantee uninterrupted availability, error-free operation, or the accuracy and completeness of information provided through the App.

14.3. The Company shall not be responsible for losses or damages arising from the use or inability to use the App, except where liability cannot be excluded under applicable law.

14.4. The Company shall not be liable for indirect, incidental, special, punitive, or consequential damages to the extent permitted by applicable law.

14.5. AI-generated responses from ReX are intended to support research activities and should not be treated as a substitute for independent verification, professional judgment, or authoritative sources.

14.6. Nothing in these Terms excludes or limits liability that cannot legally be excluded or limited under applicable laws.

15. Indemnification

Users agree to indemnify and hold harmless the Company, its affiliates, employees, officers, and representatives against claims, losses, damages, liabilities, and expenses arising from:

15.1. Their misuse of the App.

15.2. Their violation of these Terms.

15.3. Their infringement of third-party rights.

15.4. Their violation of applicable laws or regulations.

This provision shall apply only to the extent permitted by applicable law.

16. Account Suspension and Termination

16.1. Users may discontinue using the App at any time.

16.2. You can initiate permanent deletion of your account and associated personal information through the account deletion option within the App. Where a website step is needed, the App links directly to the page where you can complete deletion. You do not need to email or telephone support to initiate deletion. We may require proportionate identity verification and confirmation. We explain any additional processing time and confirm completion. For assistance, contact support@scholarlynexus.com.

16.3. The Company reserves the right to restrict, suspend, or terminate user access where users violate these Terms, engage in unlawful activities, or pose a risk to the security or integrity of the App.

16.4. Where reasonably required, the Company may provide notice of suspension or termination, subject to applicable laws and circumstances.

16.5. Account deletion removes the account and associated personal information, including shared user-generated content, except information legally required to be retained as explained in the Privacy Policy. Suspension or subscription expiry is not account deletion. Uninstalling the App does not delete the account or cancel a subscription. If you have a paid subscription, review the billing and cancellation information shown in the deletion process; deleting the account does not itself necessarily cancel billing by Apple or another provider.

17. Changes to These Terms

17.1. The Company may periodically update these Terms to reflect changes in the App, its functionalities, or applicable legal requirements.

17.2. Updated Terms will be published on this page with a revised effective date.

17.3. Where required by applicable law, users will be notified of material changes and their consent will be obtained where necessary.

17.4. Users are encouraged to review these Terms periodically.

18. Governing Law and Dispute Resolution

18.1. These Terms are governed by the laws of India, without regard to conflict-of-laws principles, subject to mandatory consumer protection and other rights applicable in your place of residence.

18.2. Subject to Section 18.3, the courts at Pune, Maharashtra, India have exclusive jurisdiction over disputes arising out of or relating to these Terms or the App.

18.3. Nothing in this section limits any rights or remedies available to users under applicable law.

19. Force Majeure

The Company shall not be held responsible for delays or failures in performing its obligations where such delays or failures arise from circumstances beyond its reasonable control.

Such circumstances may include natural disasters, war, terrorism, epidemics, government actions, strikes, power failures, internet disruptions, telecommunications failures, and other events beyond reasonable control.

20. Contact Information

For questions, concerns, or assistance regarding these Terms or the Scholarly Nexus mobile application, please contact:

• Company: iCodex Limited
• Product: Scholarly Nexus Mobile Application
• Email:support@scholarlynexus.com
• Address: VistaCore Building | 3rd Floor, Lane No. 3B, Plot No. 29, Kalyani Nagar, Pune – 411006

21. Additional Terms for Apple App Store Users

21.1. These Terms, including the licence for the App, are between you and the Company only, not Apple Inc. ("Apple"). The Company, not Apple, is solely responsible for the App and its content. No usage rule in these Terms overrides or conflicts with the applicable Apple Media Services Terms and Conditions.

21.2. The Company grants you a non-transferable licence to use the App on Apple-branded products that you own or control, as permitted by the Usage Rules in the Apple Media Services Terms and Conditions, except that the App may also be accessed and used by other accounts associated with the purchaser through Family Sharing or volume purchasing as permitted by those rules.

21.3. The Company is solely responsible for maintenance and support required by these Terms or applicable law. Apple has no obligation whatsoever to furnish maintenance or support for the App.

21.4. The Company is solely responsible for any applicable express or implied product warranties to the extent not effectively disclaimed. If the App fails to conform to an applicable warranty, you may notify Apple, and Apple will refund the purchase price, if any, for the App. To the maximum extent permitted by applicable law, Apple has no other warranty obligation for the App, and all other claims, losses, liabilities, damages, costs or expenses attributable to such a failure are the Company's sole responsibility.

21.5. The Company, not Apple, is responsible for addressing your or any third party's claims relating to the App or your possession or use of it, including product liability claims, claims of non-conformity with legal or regulatory requirements, and claims under consumer protection, privacy or similar legislation. These Terms do not limit liability beyond what applicable law permits.

21.6. If a third party claims that the App or your possession or use of it infringes its intellectual property rights, the Company, not Apple, is solely responsible for investigating, defending, settling and discharging that claim.

21.7. You represent and warrant that you are not located in a country subject to a U.S. Government embargo or designated by the U.S. Government as a "terrorist supporting" country, and that you are not listed on a U.S. Government list of prohibited or restricted parties.

21.8. You must comply with applicable third-party terms when using the App, including your wireless data service agreement. You and the Company acknowledge and agree that Apple and its subsidiaries are third-party beneficiaries of these Terms as they relate to the App, and that, upon your acceptance, Apple has the right, and is deemed to have accepted the right, to enforce those Terms against you as a third-party beneficiary.

21.9. The Company's contact details for questions, complaints and claims concerning the App are set out in Section 20. This Section 21 prevails over any inconsistent provision of these Terms concerning Apple's role or the Apple-specific licence, without limiting your mandatory rights.